Department/Group: Finance & Accounting
Location: Remote
Hourly Rate: $25 – $30 per hour
Exempt/Non-Exempt: Non-Exempt
Position Summary
We are seeking a highly organized, detail-oriented professional to support the accounting and finance operations of a growing organization. The Staff Accountant will manage QuickBooks, financial and banking activities, invoicing, collections, and payroll while ensuring compliance with GAAP and maintaining strong internal controls.
This role is responsible for the accurate and timely issuance of client invoices, processing subcontractor invoices, and managing B2B collections in alignment with contractual terms. Supporting a diverse client base—including utility companies, general contractors, municipalities, and construction firms—the individual will apply strategic follow-up and diligence to ensure timely payments.
In addition to full-cycle bookkeeping, this position focuses on financial reporting, cash flow oversight, process improvement, and risk mitigation. The ideal candidate will collaborate closely with leadership, internal teams, and external partners, demonstrating accountability, efficiency, and a commitment to operational excellence.
Duties/Responsibilities
Accounting Operations
- Performs full-cycle bookkeeping and proactively reviews accounts to mitigate delinquency and risk of nonpayment
- Executes month-end and year-end close processes
- Prepares monthly, quarterly, and annual financial statements
- Maintains the general ledger and ensures accuracy of financial records
- Manages Accounts Payable (A/P) and Accounts Receivable (A/R) functions
- Reconciles bank and credit card statements in a timely manner
- Support the implementation of consistent accounting policies, practices, and procedures across all programs, upholding federal, state, and local legal standards by remaining knowledgeable about existing, new, and future legislationBilling, Invoicing & Collections
- Reviews client and subcontractor invoices, ensuring accuracy and timely issuance/receipt
- Monitors aging reports to identify, investigate, and resolve outstanding balances and discrepancies
- Manages end-to-end collections through strategic follow-up, leveraging client portals to confirm invoice receipt and processing
- Maintains accurate records, including collection efforts, statuses, and historical data analysis
- Implements effective collection strategies to drive timely payments while balancing customer relationships and fiscal responsibility
Financial Reporting & Analysis - Develops monthly financial forecasts and cash flow projections
- Prepares detailed reports on collection activities, providing actionable insights to leadership
- Delivers comprehensive financial updates to senior leadership through analysis of trends, variances, and key metrics
Strategic Finance & Planning - Supports financial decision-making by interpreting financial data within the current economic environment and explaining financial data to non-finance stakeholders.
- Contributes to budgeting process through analysis and corrective action recommendations.
- Assists in the development and support of short- and long-term operational strategies.
- Monitors organizational cash position through ongoing forecasting and analysis.
- Partners with leadership to establish financial benchmarks, budgets, and reporting standards on a recurring basis.
Risk Management & Compliance - Prepares tax-related documentation in accordance with applicable regulations.
- Supports the development and enforcement of internal controls to maximize protection of company assets, policies, procedures, and workflow.
- Ensures all financial activities comply with GAAP and applicable regulatory requirements, including private funding, loans, and government contracts.
- Maintains internal control safeguards over revenues, costs, and organizational budgets and actual expenditures.
- Identifies potential credit risks and escalates to leadership to proactively mitigate exposure.
Client & Stakeholder Management - Cultivates positive relationships with clients, addressing inquiries and providing clear communication regarding billing and payment matters.
- Builds and maintains strong client relationships through clear and effective communication regarding billing and payment matters.
Knowledge, Skills, and Abilities
- Proficient in accounting/ERP systems, including QuickBooks Online.
- Strong critical thinking skills and ability to influence others.
- Professional experience working with confidential and sensitive information.
- Outstanding attention to detail and excellent time management skills.
- Ability to communicate effectively verbally and in writing.
- Ability to work under pressure to meet deadlines in a fast-paced environment.
- Intermediate or advanced knowledge Microsoft Office products, specifically Excel.
Education and Experience
- Bachelor’s degree in accounting, finance, business, or similar related discipline.
- Preferably 5+ years in a Staff Accountant role
- Prior audit experience is desirable.
- Landscape and Snow Removal industry experience preferred but not required.
Medical Monitoring Requirements: Does this position require medical monitoring? (Y/N): N
Physical Requirements
Sitting – Constantly
Standing or walking – Never
Lifting or carrying (Up to 10 lbs) – Never
Lifting or carrying (11-25 lbs) – Never
Lifting or carrying (26-50 lbs) – Never
Lifting or carrying (51-100 lbs) – Never
Lifting or carrying (>100 lbs) – Never
Pushing or pulling – Never
Reaching overhead – Never
Reaching at or below shoulder level – Never
Typing – Constantly
Gross manipulation – Never
Fine manipulation – Seldom
Foot or leg controls – Never
Driving – Seldom
Stooping – Never
Crouching – Never
Kneeling – Never
Crawling – Never
Climbing ramps or stairs – Never
Speaking – Constantly
Hearing requirements – Constantly
Near visual acuity – Constantly
Far visual acuity – Frequently
Peripheral vision – Frequently